You're welcoming a new member to your team, and you need to give them access to the Thepointofsale.com management tool so they can fulfil their tasks properly? Here are the top steps to take when creating a user account.
Why Create One User per Person?
Custom access. The user benefits from a work environment adapted to their specific needs. Give them access to the relevant modules according to their responsibilities.
Traceability of actions carried out. Each action is linked to a user, facilitating identification if any problems occur. You will know who accepted the Terms of Use, who sold tickets at the box office, and who refunded the order.
Employee accountability. The management tool is designed to trace each user's actions, so it is the user's responsibility to ensure the accuracy and relevance of their operations. Any anomaly can be traced directly to its author.
Facilitating incident management. When a problem arises, getting information about the situation is quicker and easier when you know who to contact.
Protection of confidential information. By assigning access to specific modules on a granular basis, you limit access to your company's sensitive information and the personal data of your ticket buyers.
Efficient use of multifactor authentication. Creating a unique user makes it easy to retrieve the code sent by email to complete the connection to Thepointofsale.com.
Actions to Take to Maximise the Security of a User Account
Use of a valid email address. Multifactor authentication requires an existing email address to send verification codes.
Indication of the person's first and last name. The user's name should represent the employee's information and not be a generic name. Using a term such as ticketing or your company's name should be avoided.
Grant only the necessary permissions. Users should only have access to the data and functionalities they need to carry out their tasks.
Regular permission reviews. Roles and responsibilities change over time, so it is essential to regularly check that the permissions assigned to the user are still relevant.
Complex password. Strong passwords, combining upper and lower case letters, numbers and special characters, strengthen the security of your account.
Log out after each work session. Encourage your employees to log out of their accounts when they leave work. This way, their session cannot be used by another employee.
Educate your employees. Inform your employees about the importance of security and best practices for managing their accounts.
Access documentation. Keep a record of granted access, account modifications and deletions for complete traceability.
Access deletion. Delete the employee's user account as soon as they leave your organization.
What Thepointofsale.com Does for You
Thepointofsale.com recently introduced multifactor authentication to improve the platform's security and meet government standards.
What Is Multifactor Authentication (MFA)?
This security system adds an extra layer of protection to an online user account. Multifactor authentication (MFA) is a new step allowing you to protect your accounts and sensitive data better.
How Does It Work?
Implementing multifactor authentication means that Thepointofsale.com no longer relies solely on your password to connect to your account. Using this type of security requires two separate identity proofs to access your account.
With this feature, in addition to your usual password, you will receive a unique code sent directly to your email to confirm your identity. This feature adds an additional layer of security, giving you extra peace of mind.
Why Is This Connection Process Necessary?
Enhances security. By combining several authentication methods, MFA makes accounts much more complex to hack, even if a password is compromised.
Protects your data. Your personal, financial and professional information is better protected against unauthorized access.
Meets regulatory requirements. Many companies and organizations must use strong authentication measures like MFA to protect sensitive data.
What Impact Does Implementing MFA Have on Your Organization?
No more generic accounts. It is not recommended that several people use the same user account. The user may not have access to the mailbox to which the verification code is sent.
No more fake emails. If the email used to connect is invalid, users will not have access to their verification code to complete their connection.
Multifactor authentication is offered by default when you register and log on to Thepointofsale.com, and it is mandatory to access your account. It requires no activation on your part.