How to Create a Seating Plan?

Assigned seats or reserved seats. Understandong the tools for seating plan creation

Geneviève Têtu avatar
Written by Geneviève Têtu
Updated over a week ago

In the left menu, click Venues, and then Seat Maps.
At the top right, click + New Seat Map.

Enter the name of the seating plan, and indicate if it is a plan with several sections (ie a room with flower beds, terraces, dressing rooms, etc. Different sections independent of others) or a plan single section. Click Save.

You will need to use our new Box Officetool (currently in test version and not yet available to the general public) to sell your tickets on site. Your event advisor can give you the necessary personalized link.

Will you use a reference plan?

Using a Reference Plan on which you draw digitally is the most efficient and fast way to create a precise seating plan.

With Reference Plan

Use a Reference Plan as a template to quickly and efficiently create an accurate and realistic seat map.
This plan must be a png or jpeg file of less than 5MB.

1- Upload your reference plan directly into the window by dragging your image into the right section under Reference Plane. This section is only visible when nothing is selected.

  • For consistency, place the main point of interest (that is, the stage or arena, where your customers will look) at the top of your seating plan.

2- Once the reference plan has been downloaded, adjust the scale as closely as possible by following the on-screen guide as shown below.

3- Trace the scene with the rectangle tool and name it according to the initial plan, with the text tool. Draw the other objects present in your plan such as: stage, control room, dance floor, etc. You can identify them with a word with the Text tool.

4- Draw your sections. If you have sections, use the Section tool to draw the outline of your first section.

(If your plan is single-section, SKIP THIS STEP and do not draw any section, start setting up your rows or tables directly.)

  • When done, choose the Select tool and click once on the section.

  •  In the right menu, under Label, enter the name of this section (lawn, balcony, rood screen, etc.).

  • Return to the Select tool and double-click on the section to edit its content by adding rows or tables.

5- Draw rows of seats and / or tables

  • Click the Row tool or the Table tool to add rows of seats or tables to your section.

  • Tables. Edit the number of chairs around the table, the size of the radius, the table's orientation, and add empty spaces (open) instead of chairs.

  • Rows. Edit the curvature of the row, and the spacing between the seats.

  • Once the tables or rows have been created, identify them. First select the tables or rows and complete the following sections: Row Labeling, Seat Labeling & Table Labeling which are located in the right toolbar when the object to be edited is selected.

  • If you need to change the name of a specific seat , use the Select Seats tool in the left menu. It will allow you to select the exact seat you need and change its label independently of the rest.

  • Once the section is finished, leave it and start the next one following the same steps.

6- Categorize your seats. Select all seats in the same section (except wheelchairs) and create a category by section (name and determine a color). * Usually one price = one section.

  • If there are seats for reduced mobility, you must enter the section, create a category "Wheelchair" and put the image on it.

7- Finalize and verify the plan

  • Place the focal point in the middle of the point of interest of your plan. This is used to prioritize the ticketing system for front slots.

  • Make sure that no seat or row is identical in the same section.

  • The focal point is present

  • All sections are named and different.

  • All the rows and seats (or tables) are named and distinct within the same section.

  • The point of interest of the map is placed at the top.

  • As a guide, make sure that the list at the top right is all green and that the focal point is present

Understanding the Creation Tools

All the tools you will need are in the left bar. Click on one of them to use it.
You can select, draw, edit, label objects, or define a focal point throughout the creation of the map.

Select tool: Click on an object to move it or modify its properties (If you click on a row, the whole row will be selected).

Selection brush tool: Click around the objects you want to move or change their properties to create a section that will apply changes to all the objects inside.

Select seats tool: Select individual seats on rows and tables to change only the properties of the selected seat.

Node tool: Add, move, or delete nodes to polygon objects that you have created such as sections. Add a node: Click one of the sides of the polygon. Move a node: Click on the node and move your mouse to move the node and modify the section. Delete a node: place your mouse on the node to delete and click on the right button of the mouse.

Focal point tool: Determine the point with which you will calculate (thanks to our powerful algorithm) the best available seats for your customers by placing the focal point on your map.

Row tool: Set rows of bookable seats that can be bulk tagged. Click once to place your first row seat and click again to place the last one. Lines will help you to position the rows.

Round Table tool: Tables rectangulaires ou circulaires, avec sièges réservés ou tables entièrement réservables. Sélectionnez simplement le type de table dans le menu de gauche et ajustez le nombre de sièges dans le menu de droite. 

Booth tool: Définissez des cabines réservables à dimension ajustable à l'aide du menu de droite.

Text tool: Insérer du texte sur votre plan de salle et changer sa taille et couleur dans la section de droite.

Image tool: Téléchargez une image dans la zone de droite pour l'insérer dans votre plan.

Section tool: Définissez des zone qui contiennent des rangées, tables et espace à admission généraler

Shape tool: Dessinez différentes formes avec des étiquettes et des icônes pour représenter les points pertinents du lieu de diffusion.

Icon tool: Utilisez la banque d'icônes de notre système pour rendre votre plan de salle encore plus spécifique et précis pour vos clients.

Here are some articles that may help you in creating your seating plan:

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